Internal business systems
Software for how your company actually takes orders, prices them, schedules the work and gets paid.
Everything we automate and build
We automate the work your team does by hand
Ordinary software does the work that follows clear rules: order entry, invoicing, payroll. AI makes the simple decisions instead of your specialists and hands them the complex ones, with the reason
- Zen Software LLC
- New Jersey, USA
- 17 specialists
- engineering, AI, product, QA, design
- 12 years
- of the founder’s experience in back-office systems
Automating with us means using AI for the main things, where something has to be understood, weighed and chosen. The rest is done by ordinary software built to work together with AIVitalii Buga · Founder, Zen Software
Manufacturing · B2B Shades
30% more orders fulfilled, and the owner no longer enters or checks the data
A web application in place of a folder of Excel files validates and prices every order line as it is typed
+30%more orders fulfilled−50%of the owner’s time on daily work
Manufacturing · roller shades, Florida
Dealer orders were retyped by hand. Now they arrive priced automatically
Orders from the largest dealer come straight from its app; the others are entered once, and the system prices each shade
0orders retyped from the largest dealer8 wksfrom signature to printed invoices
How we think about the work
First we map how the work runs. Then ordinary software with clear rules does most of it, and AI takes only the part where something has to be understood, weighed and chosen
We do not add AI where a rule will do
Always first
Discovery and specification
A paid analysis and a written specification: what to build, what it will cost, in what order. The document is yours.
How we workVitalii Buga
Founder, Zen SoftwareOver 12 years of software engineering and management experience running back-office projects for cloud providers in the U.S. The team has delivered order intake, pricing and production systems for several window-treatment businesses and several AI SaaS projects.
About the company- Zen Software LLC
- New Jersey, USA
- 17 specialists
- engineering, AI, architecture, product, QA, design, delivery, analysis, marketing and HR
- Manufacturing
- Accounting & bookkeeping
- Healthcare & medical tourism
- Automotive
- SaaS
- E-commerce
- Professional services
Start by talking to our voice agent
Tell it what you need built. In a few minutes you will have a rough estimate of cost and timeline, with no forms and no waiting
Services
What we automate
- OperationsAn order is entered once, checked against your rules, and passed to production and scheduling without retyping
- Internal business systemsSoftware for how your company actually takes orders, prices them, schedules the work and gets paid
- API integrationsYour CRM, accounting, ERP and messaging tools pass data to each other, so nobody copies it by hand
- ReportingDashboards read your systems directly, so the numbers are current instead of rebuilt at month end
- Vibe-coded prototypesA prototype you built with AI and outgrew: we review it, fix it and finish it
API integrations
Your CRM, accounting, ERP and messaging tools pass data to each other, so nobody copies it by hand.
Everything we automate and buildHow we work
- 01
Understand
We sit with your employees and follow how an order, an invoice or a request actually moves.
- 02
Map
Every step, tool, hand-off and exception goes on one map. Most teams see their whole process for the first time.
- 03
Simplify
We remove the steps that exist only because two tools could not pass data to each other.
- 04
Automate
Work that follows fixed rules becomes software, and every step it takes is logged.
- 05
Add AI
AI takes the cases where something has to be understood, weighed and chosen: a PDF, an email, a photo. Only those.
- 06
Measure
We compare time and errors before and after, and fix what the numbers point to.
How an engagement is structured
Always firstDiscovery and specification
A paid analysis and a written specification: what to build, what it will cost, in what order. The document is yours.
Then, eitherTime & Material
Hourly, invoiced monthly. For integration work and anything where the scope moves.
OrFixed Price
For a defined stage, split into acceptance milestones with written criteria for each.
Tell us where the work is retyped, waits or breaks
A 30-minute call about one process in your business. We will say where automation fits and where it does not
- No slide deck. We look at the process you actually run
- You leave with a rough map of it, whether or not we work together